Employees Provident Fund: EPF UAN Registration

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What is Employees Provident Fund (EPF)?

Employees Provident Fund (EPF) is a social security scheme which is implemented throughout India and is regulated by the Employees Provident Fund Organisation (EPFO) which is formed by the mandate given by Employees Provident Funds Act, 1952. EPF is designed to offer social security benefits to employees of a particular organization and building stronger employer-employee relationship.

Conditions to Register under Employees Provident Fund (EPF)?

1. Companies having an employee base of 20 or more, within one month must register from the time of attaining this strength, in addition to certain penalties which are applicable for delay in EPF registration.

2. Co-operative societies must register if their employee strength increases to 50 or more.

3. Registered organizations whose strength falls below the minimum specified number will continue to be under the purview of the above act.

The Employees Provident Fund (EPF) and Miscellaneous Provisions Act 1952 categorically apply to factories/Industries specified in Schedule I or to any other establishments as specified by the central government engaging 20 or more employees. For the convenience of MSME and other small business or trade houses, EPFO has made the process of EPF registration online. Now one can register the Establishments, filing of monthly returns integrated with online payment of the contributions and charges.

Documents Required for EPF Registration Online

  • EPF UAN RegistrationCertificate of incorporation (in case of Public or Private Limited Company).
  • EPF UAN Registration Registration certificate copy.
  • EPF UAN RegistrationMOA/AOA of the company.
  • EPF UAN RegistrationRules and objectives of the company.
  • EPF UAN RegistrationCopy of your Partnership deed (in case of partnership firm).
  • EPF UAN RegistrationPAN Card details.
  • EPF UAN Registration Details about incorporation of the company.
  • EPF UAN Registration Salary details of employees.
  • EPF UAN RegistrationBalance sheet.
  • PF registration procedure PF statement and salary.
  • EPF UAN Registration Number of employees that have worked for the organisation in the preceding month.
  • EPF UAN Registration GST registration certificate (if applicable).
  • EPF UAN RegistrationCancelled cheque.
  • EPF UAN Registration Bank details (name, branch, IFSC code, and address of the bank).

Step by Step EPF Registration Procedure for Employers

  • 1
    Register your Organization with EPFO

    First and foremost step is registering your company with EPFO. This can be done easily by visiting the website and register the organization with EPFO by clicking on the “ESTABLISHMENT EPF REGISTRATION”.

  • 2
    Read the User Manual

    Once you complete the first page you will be redirected to the next page where you will find an “INSTRUCTION MANUAL”. It would be beneficial for every user to first download the manual go through all the technicalities involved and read the instructions properly before going further in the EPF registration process.

  • 3
    Register DSC

    Once an employer has created its unique login credentials viz. the Universal Account Number [UAN] and password, then they can login anytime using them and download the instruction manual. One of the prerequisites for getting EPF registration online, one must avail the DSC [Digital Signature Certificate]. DSC is the safest way of signing a document and it authenticates the identity of the employer.

  • 4
    Fill the Employer’s Details

    Clicking on “I have read the instruction manual” gives your consent that you have completely read all the details properly. Click on “REGISTER BUTTON”. This will redirect you to a new page where all the employer’s details need to be filled in. The fields marked with a red star are mandatory and needs to be filled in with due care.

  • 5
    Fill the Details Correctly

    Name: The name must be entered exactly as specified in the Income Tax Department documents. Any mismatch in the name will lead to rejection of your application.

    PAN Card Details of Employer: After entering the PAN details of employer, a message will appear that shows employer is not registered previously. PAN will verify the name of the applicant and an online application will be permitted once your PAN details are verified.

    User Name: You can choose a username of your choice. If that username is available then the system will accept the same or else you will have to choose some other username.

    Mobile PIN: You will receive a PIN number on the mobile number which you have registered. Once you receive the link then click on “I agree to the above declaration”.

    Activate E-mail: Verification of your email is must so as to submit your application. An email verification link will be sent to your given email id, you just have to click on the link and get your email id verified.

FAQ's - UAN Employees Provident Fund

EPF account registration is mandatory for all the establishments but there are certain conditions which are to be met, such as:

  • Any establishment in which 20 or more persons are working
  • Central Government by serving a written notice of not less than two months for compulsory EPF account registration may bring any establishment employing less than 20 employees under the EPFO jurisdiction.
  • Where the employer & employee have agreed to accept the provisions of this act, then they can directly approach the central PF Commissioner.

EPF UAN Registration is unique number which is allotted to an individual once he becomes a member of EPFO. EPF account registration will deliver you EPF-UAN number which will help you in accessing all the service related to your EPF account online. EPF account services such as; withdrawal, checking EPF Balance, EPF UAN Registration EPF Loan application, Checking your EPF Balance etc. will be done only when EPF account registration is done.


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